How to Load Data to Salesforce

How to Load Data to Salesforce?

6 mins

Salesforce is a cloud-based CRM software that helps businesses manage their customers, sales, and marketing. In order to use Salesforce, you must first load your data into the system. But how to do it?

To load data to Salesforce, you can use the Data Import Wizard. The Data Import Wizard is a tool that allows you to import data from a variety of sources, including a CSV file, an XML file, or a tab-delimited file. You can also import data from a database or an Excel spreadsheet.

To use the Data Import Wizard, you first need to create a mapping between the fields in your source file and the fields in Salesforce. The mapping will indicate how the data in each column in your source file corresponds to a field in Salesforce. Once you have created the mapping, you can then import the data into Salesforce.

What Are the Common Uses of Salesforce Data?

Salesforce has become one of the most popular CRMs on the market today. And for good reason too – it’s easy to use, it’s powerful, and it integrates well with other applications.

As a result, more and more businesses are turning to Salesforce to manage their customer relationships. But what exactly can you do with all that data?

Here are some common uses for Salesforce data:

  • Sales and marketing campaigns: By segmenting your leads and contacts into different lists, you can easily launch targeted sales and marketing campaigns. This helps you to close more deals and build better relationships with your customers.
  • Customer support: By tracking customer service requests and issues, you can quickly identify and resolve problems. This helps to improve customer satisfaction and retention rates.
  • Lead management: By tracking your leads through the sales cycle, you can make sure that no opportunities are overlooked or lost. This helps you to close more deals and increase your conversion rate.
  • Inventory management: By tracking your inventory levels, you can ensure that you always have the products or services that your customers need. This helps to improve customer satisfaction and reduce costs.
  • Reporting: By generating reports on your data, you can gain insights into your business operations. This helps you to make better decisions and improve your overall performance.

Can You Import Data into Salesforce?

Salesforce is a popular CRM (customer relationship management) software. Many businesses use it to manage their customer data, but sometimes they need to import data into Salesforce from another source.


There are a few different ways to do this, depending on the format of the data you’re importing.

If you have a .csv file (comma-separated values), you can import it directly into Salesforce using the built-in tool.

To do this, go to Setup > Data Management > Data Import Wizard.

Choose the object you want to import data into (e.g. Contact or Lead), then follow the instructions on the screen.

If you have data in another format (e.g. Excel), you’ll need to convert it into .csv first before importing it into Salesforce.

There are many online tools that can do this for free; just search for “convert Excel to CSV” and you’ll find plenty of options. Once your file is in .csv format, follow the instructions above to import it into Salesforce.

How to Import Sample Data Into Salesforce?

There are a few different ways that you can import sample data into Salesforce. 

  • One way is to use the Data Import Wizard, which is a tool that helps you map your data from a CSV file into Salesforce.
  • Another way is to use the IDE, which is a tool that allows you to code in Apex and Visualforce.
  • Finally, you can also use the Data Loader, which is a tool that helps you bulk load data into Salesforce.

How to Import a CSV File into Salesforce?

Salesforce provides a number of ways to get data into your org. One of the most popular methods is to import a CSV (comma-separated values) file.

CSV files can be created in Excel or any other spreadsheet application and then imported into Salesforce using the Data Import Wizard.

The first step is to go to Setup, then click on Data Management and choose Data Imports from the list of options.

On the next page, click on the New Import Button which will take you to the information page about importing data.

Once you’re on the information page, select Comma Separated Values (CSV) as your File Type since that’s the type of file we’ll be working with.

You also have the option of uploading a ZIP file which can contain multiple CSV files but for this example, we’ll just focus on one file at a time.

Now that you’ve selected your File Type, click Browse next to Select Salesforce Object and select which object you want to update or insert new records into.

After selecting Accounts, click Next at the bottom of the page and you should see a preview of your data based on the headers in your CSV file. If everything looks good so far, go ahead and click Start Importing!

After that, you should now see a success message telling you how many records were imported successfully along with any error messages if there were any issues with your import.

Can You Import Excel into Salesforce?

Salesforce is a powerful CRM tool, but it can be even more helpful if you integrate it with other business applications you use. One popular way to do this is to import data from Excel into Salesforce.


The process is actually pretty simple, here’s how:

  • First, export your Excel data as a .csv file. Then, in Salesforce, go to the Setup menu and click Data Management > Data Import Wizard.
  • Next, follow the wizard’s prompts to select your .csv file and map the data fields to their corresponding Salesforce fields.
  • Finally, just choose which records you want to create or update in Salesforce and hit submit!

Importing Excel data into Salesforce can save you a lot of time and energy when entering new leads or contacts manually. It’s also a great way to keep your Salesforce data up-to-date if you maintain your customer list in Excel. Give it a try today!

How to Load Data Into Salesforce Using Data Loader?

Before we get started, there are a few things to keep in mind:

  • DataLoader requires a CSV file as input. The CSV file must have a header row that includes the field names for the object you’re loading data into.
  • If your CSV file contains reference fields (lookup or master-detail), you will need to include the ID of the record being referenced in order for Data Loader to correctly insert the records.
  • You can specify what action Data Loader should take when it encounters an error while loading data. The options are “Stop on Errors,” “Continue on Errors,” and “Ignore Errors.”

With those guidelines in mind, let’s get started!

Step-1: Log in to your Salesforce org and navigate to Setup. In the Quick Find box, type “Data Loader” and select Data Loader from the results.

Step-2: On the welcome screen, select “Download Now” under Information about DataLoader for Windows/Mac OS/Linux.

Step-3: Once downloaded, open up the installer and follow the prompts until installation is complete. Then launch Data Loader from your Applications folder (on Mac OS) or Start Menu (on Windows).

Step-4: When prompted, enter your Salesforce credentials (username & password + security token if required). After successfully logging in, you’ll see a list of all available objects in your org that can be loaded using Data Loader.

Step-5: Select the object you want to load data into and click “Create New Map.” This will open up a mapping interface where you can match up fields from your CSV file with fields on your selected object. Make sure all required fields are mapped before moving on!

Step-6: Once all fields are mapped properly, click “Next.” On this screen, choose whether you want to insert new records or update existing records based on some unique identifier (like an email address or SFID). For our example, we’ll choose “Insert New Records.”

Benefits of Data Loading to Salesforce

A data loader for Salesforce is an application for the bulk import or export of data. It is used to manage large amounts of data, such as contact information and account details. A data loader can be used to populate a new Salesforce instance or to update an existing one. While a data loader is not required to use Salesforce, it can be a useful tool for many users.

Here are a few of the benefits of using a data loader for Salesforce:

  • A data loader can save time by automating the process of importing or exporting data.
  • A data loader can improve the accuracy of data imports and exports by eliminating errors that can occur when manually entering data.
  • A data loader can help to ensure that all necessary data is imported or exported by providing options to select which fields to include in the process.
  • A data loader can simplify the process of working with large amounts of data by allowing users to specify how the data should be organized.
  • A data loader can be used to schedule imports and exports so that they occur at a time that is convenient for the user.
  • A data loader can provide peace of mind by backing up Salesforce data before making any changes.

Final Thoughts

Salesforce is a customer relationship management (CRM) software that helps businesses manage their customers and sales data. It can be used to track leads, opportunities, and contacts.

The data in Salesforce can be accessed by employees from anywhere in the world with an internet connection. There are many ways to load data into Salesforce, and we‘ve tried to cover every step you’ll need to import your data to Salesforce.


Michael Fied

founder of and SpamBurner

Michael Fied is the founder and CEO of and SpamBurner. In addition, he’s an internationally top-rated and award-winning website advisor and website architect with a global team of 55. You can find Michael on LinkedIn or contact him directly here.

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